Systems Administrator (HR)

Location: Headquarters, Ripley, Derbyshire

Salary: Grade F Salary £37,280 - £41,771 per annum

Vacancy Type:Temporary until approximately February 2027 to cover maternity leave

Hours: 37 hours per week, however you may occasionally need to work beyond normal office hours. Agile working arrangements can be discussed with the successful candidate.

Closing Date: 25 August 2025 (midnight)

Interviews: 2^nd and 3^rd September 2025

About Us

At Derbyshire Fire & Rescue Service, we’re more than an emergency service—we’re a team of over 900 dedicated people working together to make Derbyshire safer every day. Whether it’s responding to emergencies, preventing incidents before they happen, or supporting our frontline teams behind the scenes, every role here makes a real difference.

We’re proud to be one of the country’s top-performing fire and rescue services, recently rated ‘Good’ in 9 out of 11 areas by His Majesty’s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. We continue to strive to be an outstanding Service and we know we have more to do.

About the Role

Are you a detail-oriented systems expert with a passion for improving HR service delivery? We’re looking for a Systems Administrator (HR) to join our team.

You’ll be responsible for administering, developing, and maintaining the HR database and associated systems, ensuring data accuracy, security, and compliance with Data Protection legislation. Your work will directly support strategic decision-making and operational efficiency across the Service.

Key Responsibilities:

Configure, test, and maintain HR systems, including user setup, documentation, and training plans.
Manage system updates and improvements, ensuring accurate records and effective governance.
Maintain system security and access controls, including self-service functionality.
Validate data quality across workflows, reports, and interfaces.
Produce and present reports to support workforce planning and management decisions.
Troubleshoot system issues and liaise with providers to ensure minimal disruption.
Deliver training and create user guides to support system users.
Support departmental processes including pay awards, contractual changes, and leave calculations.
Drive continuous improvement through system functionality development and automation.
Provide statistical analysis and reporting to support organisational planning and performance.
Act as a subject matter expert on HR systems, offering guidance and impact analysis.

Required Qualifications and Experience

Knowledge of management information systems and data structures (HR related).
Experience in system administration, user management, and configuration.
Proven ability to test systems and databases effectively.
Skills in creating training materials and delivering system-related training.
Advanced Microsoft Excel skills and experience in data analysis and reporting.
A problem-solving mindset with a focus on continuous improvement.
GCSEs in Maths and English (Grade A-C / Level 4+) or equivalent.
BTEC/NVQ Level 3 in Business and Administration or equivalent experience.

What We Offer in Return

We believe in rewarding our people with more than just a salary. Here’s what you can expect when you join us:

Flexible working hours.
Agile working (60% office based).
Family friendly policies.
Annual Leave entitlement of 27 days, increasing to 32 days after 5 years’ service.
Free, secure on-site car parking.
Health & wellbeing services, including free access to gyms at Derbyshire Fire & Rescue Service locations.
Employee discount scheme (Boost) and eligibility to apply for Blue Light Card.
Employee support networks.
Enhanced Maternity Pay (subject to meeting eligibility criteria).
Occupational Sick Pay subject to length of service, increasing up to 6 months’ full & 6 months’ half after 5 years’ service.
Ongoing training and development opportunities.
Eligibility to join the Local Government Pension Scheme / Firefighters’ Pension Scheme with generous employer contributions.
Eligibility to join Additional Voluntary Contributions (AVC) offering highly beneficial tax advantages.

To Apply

If you feel you are a suitable candidate and would like to work for Derbyshire Fire & Rescue Service, please proceed through the following link to be redirected to their website to complete your application.

https://www.jobtrain.co.uk/derbyshirefire/Job/JobDetail?JobId=959

We are a Disability Confident employer committed to equality and fairness at work. Applications are encouraged from all diverse communities. Under the Disability Confident scheme, we will offer an interview to a fair and proportionate number of applicants with a disability that meet the essential criteria for the role.

Derbyshire Fire and Rescue Service’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment.

Police security vetting procedures at the appropriate level will be requested for the successful applicant. Please note that, due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and Home Office approval for indefinite leave to remain within the UK.

Derbyshire Fire and Rescue Service

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Systems Administrator HR