PA to the Usher (Deputy Head)

Location: Oxford

Salary: £35,000 per annum pro rata

The College School, founded in 1480 by William of Waynflete, is one of the country’s leading independent day schools. It is situated in an enviable location at the heart of Oxford beside the River Cherwell. Shaped by its Christian Collegiate foundation and links with the university city of which it is part, it aims to inspire in all its pupils a desire to learn, flourish and to serve.

The Role

This is an exciting opportunity for an experienced PA to provide essential comprehensive administrative and secretarial support to the Usher, who is the Senior Deputy. The Usher’s PA will ensure the smooth running of the Usher’s office, providing an efficient and discreet service to fellow staff members and to parents of pupils. Frequently confidential and sensitive matters must be dealt with in the appropriate manner.

The main duties of the post will include, but not be restricted to, the following:

Planning and managing the Usher’s diary, appointments and reminder systems, in order to make the most effective use of his time.
Dealing proactively with all incoming and outgoing correspondence to and from the Usher’s office, including drafting letters and emails, in order to ensure appropriate and timely responses to all communications
Ensuring that all visitors and callers to the Usher’s office receive an efficient, professional, approachable and welcoming service, in line with the ethos of the School.
Preparing and processing documents, reports and presentation materials to a suitably high standard, and to agreed timescales, using appropriate software packages.
To support the DSL Team in safeguarding administration
Planning and organising internal and external meetings / interviews as required by the Usher.
Making travel arrangements and preparing agendas and papers for meetings and minute taking.
Liaising with senior staff, usually Heads of section and Heads of year, regarding letters to parents concerning pastoral care and disciplinary matters.
Contributing to the operations of the School’s offices, including providing cover for colleagues and general administrative assistance as required.
To undertake any other duties commensurate with the role

Skills and Qualifications

Proven experience in a similar role.
Substantial senior secretarial and administrative experience, working in a complex environment.
Accuracy and attention to detail as well as first rate organisational skills.
The ability to cope with a wide range of tasks and competing priorities.
Sufficient numeracy to deal with statistical data.
Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint and Excel
Excellent command of written and spoken English.
Excellent telephone manner and ability to deal with visitors and callers in a calm and courteous way

To Apply

If you feel you are a suitable candidate and would like to work for this reputable College School, please proceed through the following link to be redirected to their website to complete your application.

https://magdalencollegeschool.face-ed.co.uk/vacancies

Applicants who only send a CV will be automatically rejected.

Magdalen College

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PA to the Usher Deputy Head