Executive Assistant and Recruitment Coordinator
Location: Brighton
Vacancy Type: Permanent / Full Time
Salary: £30,000-£32,000 per annum will be offered, depending on skills and experience.
Brighton College is seeking to appoint an Executive Assistant and Recruitment Coordinator on a full-time, permanent basis.
Main Purpose of the Role: To provide high‑quality executive, recruitment, and HR administrative support that ensures the smooth running of the College’s recruitment and onboarding processes. The role coordinates senior leaders’ diaries and documentation, manages end‑to‑end recruitment, and acts as a professional point of contact for candidates and new starters. It also supports HR projects, maintains safer recruitment compliance, and upholds strong organisation and communication to enable effective decision‑making and a positive stakeholder experience.
General Duties and Responsibilities:
Executive Assistant Support:
- Act as a key point of contact and trusted administrative partner to senior leaders and their PAs/EAs, ensuring their recruitment related commitments, diaries and priorities are well coordinated.
- Manage schedules, organise meetings and prepare documentation, ensuring hiring managers and panel members are fully briefed for interviews, panels, and recruitment events.
- Provide proactive reminders, follow up actions and general PA support to ensure the timely progression of all recruitment activities.
- Support senior management with ad hoc tasks, confidential administrative duties and project coordination, ensuring issues are escalated and resolved promptly.
Recruitment Administration:
- Administer multiple recruitment campaigns concurrently, taking ownership of timelines, communication and documentation throughout each process.
- Draft, post and maintain high quality job advertisements to attract suitable candidates.
- Organise interview days from start to finish, including drafting detailed schedules and coordinating tours, panel interviews, teaching observations and hospitality arrangements.
- Liaising with candidates throughout the recruitment process, including issuing interview and lesson observation invitations, sharing full details and schedules, and keeping them informed of outcomes while providing feedback where appropriate.
- Prepare and distribute interview packs for hiring managers and panel members.
- Meet and greet candidates on interview days, oversee ID checks and ensure candidates follow their timetable smoothly and professionally.
- Collate and maintain interview documentation, including shortlisting matrix’s and final hiring decisions.
- Prepare letters of appointment and contracts of employment with accuracy and attention to detail.
Onboarding and HR Administration:
- Create new starter profiles on College systems (iSAMS and iTrent) and ensure all onboarding actions are completed before start dates.
- Act as the main point of contact for new starters, answering queries, guiding them through processes and ensuring a positive experience.
- Request references, monitor responses and escalate areas of concern where necessary.
- Support the organisation of the new teacher induction programme, including drafting professional biographies and preparing induction materials.
- Assist with staff accommodation administration and internal staff moves, supporting the full employee life cycle.
Compliance and Project Support:
- Ensure all recruitment activity remains fully compliant with internal policies and safer recruitment standards.
- Work collaboratively with the HR team on summer projects and ongoing process improvement initiatives.
- Provide comprehensive administrative and logistical support to the Deputy Head (Common Room) for the Explore Teaching internship programme.
- Undertake any other reasonable duties requested by management to support the smooth operation of the team.
Person Specifications
The successful candidate will have experience in the following areas:
- Exceptional attention to detail.
- Professional, discreet and highly approachable.
- Strong Executive Assistant/ Personal Assistant capability.
- Ability to prioritise and work effectively under pressure.
- Excellent team player.
- Absolute commitment to confidentiality.
- Strong IT capability, including proficient use of Microsoft Teams and Microsoft Office (Word, Excel and PowerPoint) and confidence in learning new systems quickly.
- Clear, confident and professional verbal and written communication skills.
- Flexible, proactive and adaptable.
- Highly organised administrative skills.
- Ability to perform accurate salary and numerical calculations.
Hours of Work
Monday to Friday inclusive, working 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week).
Remuneration
A salary in the range of £30,000-£32,000 per annum will be offered, depending on skills and experience.
Holidays
23 days, plus bank holidays increasing to 28 days plus bank holidays after 2 years of service.
To Apply
If you feel you are a suitable candidate and would like to work for Brighton College, please proceed through the following link to be redirected to our website to complete your application.
https://brightoncollege.ciphr-irecruit.com/Applicants/vacancy/1006/Executive-Assistant-and-Recruitment-Coordinator
